Strategic Planning
Annual Recruiting Planner
Plan your year with precision. Know exactly how many contacts, events, and activities it takes to build the workforce your community needs.
How It Works
Five Steps to a Complete Recruiting Plan
The Annual Recruiting Planner is an online workflow that walks your department through five sections. You provide the data, and it produces a strategic recruiting plan document you can put into action.
Department Data
Start with the facts: authorized strength, current strength, attrition rates, and population growth in your jurisdiction. This establishes where you are today and how many officers you need to hire over the next 12 months.
Pipeline Math
Work backward from your hiring goal. How many contacts does your team need to generate to produce enough applications, academy enrollments, and sustained hires? The planner calculates these conversion numbers based on industry benchmarks and your department's historical data.
Quarterly Planning
Tie your recruiting activity to academy start dates. The planner breaks your annual goal into quarterly targets, so your team knows exactly how many contacts to generate each quarter and which academy classes to fill.
Event Calendar
Identify the recruiting events available in your area and map them to your quarterly calendar. Career fairs, community events, college visits, and department open houses, all scheduled against your quarterly contact targets.
Summary Output
The planner produces a consolidated strategic recruiting plan document. This includes your baseline numbers, pipeline targets, quarterly breakdowns, event calendar, and a clear set of recruiting goals for the year.
What You'll Get
A Strategic Recruiting Plan Document
The output is not a spreadsheet or a dashboard. It's a written strategic recruiting plan document that your command staff can present to city leadership during budget discussions. It shows the math behind your staffing needs, not just a request for more positions.
Every number in the plan is tied to your department's real data: attrition rates, academy schedules, pipeline conversion rates, and quarterly targets. It gives your leadership real numbers they can use to allocate resources and measure progress.
Your Plan Document Includes
- Department staffing baseline and projected needs
- Pipeline conversion targets (contacts to applications to hires)
- Quarterly recruiting goals tied to academy dates
- Event calendar with scheduled recruiting activities
- Budget-ready summary for city leadership presentations
Coming Soon
From Planning to Tracking
A recruiting plan is only as good as your ability to track it. We are building the ability to compare your actual recruiting numbers against your plan throughout the year.
Imagine seeing, in real time, how your quarterly contact numbers compare to your targets. Where you're ahead. Where you're falling behind. And what adjustments to make before it's too late. That's the future vision for the Annual Recruiting Planner, and it's coming soon.
Pricing
Plan Your Year with Confidence
The Annual Recruiting Planner is priced based on department size. Contact us for a custom quote.
Contact for a QuoteFrequently Asked Questions
Common Questions About the Planner
What is the Annual Recruiting Planner?
It is an online planning workflow that walks your department through five sections of data input and produces a strategic recruiting plan document. The output includes staffing baselines, pipeline targets, quarterly goals, and an event calendar.
How long does it take to complete the planner?
Most departments complete the planner in about 30 minutes, provided they have their baseline staffing data and academy schedule available.
Is the Annual Recruiting Planner part of CivicHire Recruiting 360?
No. The Annual Recruiting Planner is a standalone solution. It does not require CivicHire Recruiting 360, though departments that use both benefit from being able to track actuals against their plan over time.
What do we get at the end of the process?
You receive a strategic recruiting plan document that includes your department baseline, pipeline conversion targets, quarterly recruiting goals tied to academy dates, an event calendar, and a budget-ready summary you can present to city leadership.
Can we update the plan during the year?
Yes. The planner is designed to be revisited as conditions change. If your attrition rate shifts or academy dates move, you can update your inputs and produce a revised plan.
Get Started
Start Your Annual Recruiting Plan
Provide your department's basic information and a member of our team will set you up with access to the planner. The process takes about 30 minutes to complete, and you'll have a finished plan document you can put to work immediately.
Annual Recruiting Planner Request
Department name, authorized strength, current strength, number of academy classes per year, contact information.